Run a studio, not 15 cloud subscriptions.
A wedding day runs 14 hours from getting-ready through reception exit. 4,000 RAW files to cull by Tuesday. A couple emailing about the sneak peek every 30 minutes. A vendor list that needs blog tags. A Pixieset gallery about to expire. An album order sitting in the print queue for three weeks. Calisto Pro replaces Honeybook + Pixieset + Lightroom synced to a Dropbox + ShootQ + The Knot vendor list + Mailchimp + Squarespace with one record per couple where the contract, the gallery, the vendor tags, the print order, and the review request live together.
One platform for every shoot type
From a solo wedding photographer with 25 bookings per year to a five-person studio covering weddings, portraits, real estate, brand content, and events.
14-Hour Wedding Days
Timeline builder structures getting-ready through reception exit. Every vendor contact, shot list item, and location note attached to the shoot record.
Sunrise/Sunset Awareness
Golden hour and blue hour times on every calendar date. Plan outdoor portraits without a separate weather app.
Second-Shooter Coordination
Assign second shooters per date. They receive the timeline, shot list, and vendor contacts automatically.
Sneak Peek to Full Gallery
48-hour sneak peek delivery. Full gallery with favorites, comments, downloads, and expiry-based reactivation.
Album Proofing
Clients review layouts, swap images, reorder pages, and approve the final album through the portal.
Vendor Blog Tags
Link every vendor to the couple. Blog posts auto-generate vendor mentions with backlinks for SEO.
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Products Included
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Record per Client
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Gallery Expiry Surprises
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Suites (Ops + Work + Marketing)
How Studios Evolve
From 6-vendor patchwork to one client record
The before, during, and after of consolidating your photography operations onto one platform designed by someone who has actually run them.
Lead to delivery
From the moment a couple fills out your inquiry form to the moment they download their gallery. One record, one login, zero tab-switching.
Shoot day to gallery
Calendar with sunrise times. Second-shooter assignments. Vendor contacts on your phone. RAW file sync from Lightroom. Sneak peek in 48 hours. Full gallery on your schedule.
Gallery to revenue
Gallery favorites trigger album recommendations. Expired galleries generate reactivation revenue. Blog posts tag vendors for SEO. Reviews land when the couple is happiest.
The 6-vendor photography stack vs. Calisto Pro
6 operational pillars. Products from all 3 suites.
Lead Capture & Quoting
Inquiry forms with date, location, and package preference. Pipeline board per shoot type (wedding, portrait, commercial, real estate). Package quoting with line-item breakdowns, add-on albums, second-shooter fees, and travel surcharges. Automated follow-up sequences when a lead goes quiet for 48 hours. Powered by Deals, Forms, and Campaigns from the Ops and Marketing Suites.
Shoot Management
Calendar with sunrise/sunset overlays for outdoor shoots. Second-shooter availability and assignment per date. Location scouting notes, shot lists, and vendor contact sheets attached to each shoot record. Timeline builder for wedding days (getting-ready, ceremony, cocktail, reception, exit). Travel time buffers between back-to-back sessions. Powered by Calendar, Tasks, and Box from the Work Suite.
Editing & Delivery
Culling queue with star ratings and color labels synced from Lightroom Catalog or Capture One via Sync. Editing status tracker (imported, culled, edited, exported, delivered). Sneak peek delivery within 48 hours of the shoot. Full gallery with client-side favorites, comments, and download permissions. Gallery expiry dates with paid reactivation. Watermark templates applied on export. Powered by Studio, Box, and Navigator from the Marketing and Ops Suites.
Client Experience
Branded client portal: contract status, shot list, gallery access, album proofing, and invoice history in one login. Couple questionnaires for wedding day preferences, family group shot lists, and mood-board intake. Vendor coordination hub linking each couple to their florist, planner, DJ, bakery, and venue. Automatic vendor tag generation for blog SEO. Powered by Navigator, Forms, and Apps from the Ops and Marketing Suites.
Sales & Monetization
In-person sales (IPS) session workflow for prints, albums, framed art, and wall collections. Product catalog with margin tracking per item. Album design proofing with client approval flow. Upsell prompts triggered after gallery favorites exceed a threshold. Package landing pages with booking calendar and deposit collection. Powered by POS, Pulse, Sign, and Sites from the Ops, Work, and Marketing Suites.
Reviews & Growth
Review request sequences timed to gallery delivery (not shoot day). Aggregation from Google, WeddingWire, The Knot, and Yelp into one dashboard. Vendor cross-referral tracking: tag every vendor from a wedding, and when the blog post goes live, each vendor gets a notification with a backlink. Portfolio site builder with filterable galleries by shoot type. Powered by Reputation, Echo, Sites, and Campaigns from the Marketing Suite.
50 Products. One Unified Platform.
Every shoot, every gallery, one dashboard
Upcoming shoots, overdue deliveries, expiring galleries, pending contracts, and revenue by shoot type. At-risk clients flagged when galleries approach expiry without download activity.
Studio Dashboard
Upcoming shoots, overdue deliveries, pending contracts, expiring galleries, and revenue by shoot type. At-risk clients flagged when galleries approach expiry without download activity.
Editing Queue
Every shoot in the pipeline: imported, culling, culled, editing, exported, delivered. Deadlines visible. Overdue shoots flagged. Lightroom sync status per job.
Lead Pipeline
Inquiries segmented by shoot type. Package quotes pending. Follow-up sequences active. Revenue forecast by month.
Gallery Status
Active galleries, expiring soon, expired awaiting reactivation. Download counts and favorite activity per client.
Review Pipeline
Review requests sent, responses received, pending replies. Google, WeddingWire, The Knot, and Yelp in one view.
Print & Album Orders
Orders by status: client selection, lab submitted, in production, shipped, delivered. Revenue and margin per product category.
One record per couple. Contract to gallery to album.
Lead pipeline, shoot contract, wedding day timeline, culling queue, gallery delivery, print sales, vendor blog tags, and review request. One client record. Zero tab-switching.
What photographers find when they arrive
Not feature checkboxes. Structural differences in how Calisto is built, and why single-purpose photography tools cannot replicate it.
record per couple where the contract, the gallery, the vendor tags, the print order, and the review request live together. No more cross-referencing Honeybook with Pixieset with Squarespace.
"I cancelled Honeybook, Pixieset, Mailchimp, and my Squarespace plan in the first week. Every couple is one record now.",ONE RECORD
RAW files from a wedding day, synced from Lightroom into a culling queue with stars and color labels. Sneak peek delivered in 48 hours. Full gallery on your schedule, not your backlog.
,EDIT TO DELIVERAM sunrise on September 14th. Your calendar knows. Your shot list includes golden-hour portraits at the venue. Your second shooter is confirmed and has the timeline on their phone.
,SHOOT DAYproducts across 3 suites replace the patchwork. The gallery delivery tool that knows the couple signed last Tuesday because Sign tracked the contract and Deals closed the invoice.
,CORE REALITYalbum revision request. The holiday card rush in October. The vendor who needs the blog tag by Friday. The couple asking about their sneak peek for the fourth time today. Calisto was designed by someone who has run these operations.
,OPERATOR DNA56 payment gateways. 9 regions. Your choice.
Connect your preferred local payment provider anywhere in the world. Your merchant account. Your rates. Zero platform lock-in.
From inquiry to five-star review, and the referral that follows
- 1InquiryA couple finds your portfolio site, fills out the inquiry form with their date and venue. The lead lands in your pipeline with package suggestions pre-matched.
- 2BookSend the quote, contract, and retainer invoice in one link. The couple signs, pays the deposit, and fills out the questionnaire before you wake up.
- 3PrepTimeline builder structures the wedding day. Vendor contact sheet auto-populates. Shot list and mood board attached to the shoot record.
- 4ShootCalendar shows sunrise at 6:12 AM for golden hour portraits. Second-shooter confirmed. Location notes and parking details on your phone.
- 5EditRAW files sync from Lightroom. Culling queue tracks stars and color labels. Sneak peek gallery delivered within 48 hours. Full gallery on schedule.
- 6DeliverGallery goes live with favorites, comments, and download permissions. Client picks their album selections. Print orders flow into the product queue.
- 7GrowReview request fires after gallery delivery. Blog post tags every vendor for SEO. The couple refers three friends. Your pipeline fills itself.
High-Performance Ops. Zero Monthly Overhead.
Get all 15 Core modules at no monthly cost. You only pay 2% of processed revenue.
Frequently asked questions
Yes. The import wizard brings over client profiles, gallery metadata, and delivery history. Most photographers complete the migration in under two hours. Your existing gallery links can redirect so couples with bookmarked URLs still land in the right place.
Sync reads your Lightroom Catalog file and mirrors star ratings, color labels, and collection assignments into the Calisto editing queue. When you finish culling in Lightroom, your delivery pipeline in Calisto already knows which files are selected. Capture One sessions work the same way.
You set the expiry window per gallery (30, 60, 90 days, or custom). When the window closes, the gallery goes inactive. The client receives a reactivation link with a fee you configure. Reactivation is self-service: the client pays, the gallery reopens, no manual steps on your end.
Yes. Each shoot record has a second-shooter assignment field. The calendar shows availability for every shooter on your roster. When you assign a second shooter, they receive the timeline, location notes, and shot list automatically.
Yes. The IPS workflow includes a product catalog with your cost-of-goods and margin targets, a presentation mode for client viewing, and an order pipeline that tracks production through to delivery. Wall art mockups, album layouts, and framed prints are all supported.
Each couple record links to their vendor team: florist, planner, DJ, bakery, venue, videographer. When you publish the blog post, Calisto generates tagged vendor mentions with backlinks. Each vendor gets a notification. This is how wedding photographers build referral networks through content.
Seasonal mini-session packages have their own landing pages with date/time slot selection and prepayment. The calendar blocks mini-session windows so they do not overlap with full shoots. Batch delivery templates let you export and deliver 20 mini-sessions in one afternoon.
Sites builds full portfolio sites with filterable galleries (wedding, portrait, commercial, real estate), package pages with booking calendars, blog with vendor-tag SEO, and lead capture forms. Custom domains, SSL, and analytics included. Most photographers cancel their separate website builder within the first month.
Visual Media Pro Plan
Shoots, edits, deliveries, and client galleries unified
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